RFQ Sales Coordinator

Hayley Dexis has an exciting opportunity available for a RFQ Coordinator to join our well-established and expanding Rail department based in Oldbury.

Hayley Dexis is the largest independent distributor of engineering products and consumables in the UK.  With a commitment to innovation and excellence, we provide cutting-edge solutions to our clients across various industries.  We are an equal opportunities employer, currently employing over 1,300 people who continue to be a cornerstone of our business and are fundamental to providing industry-leading customer service.

About the External Salesperson role

As our RFQ Coordinator your primary responsibility will be to manage and coordinate the entire process of responding to requests for quotations (RFQs), developing strong and long-lasting relationships with supply partners, both established and new, helping to negotiate the best deals for Hayley Group whilst ensuring due regard to quality, cost, and timely delivery of products. You will collaborate with the Rail team to ensure that our customers receive our best-in-class service

Working Hours: 40 hours per week Monday to Friday.

What we're looking for in our RFQ Coordinator:

• Previous RFQ or supply experience is essential.
• Knowledge of the Industrial Consumables and supplier base is essential.
• Exposure to ERP and MRP systems.
• Proficient in basic computer applications, including Microsoft Office with a sound grasp of Excel.
• An effective communicator, with good verbal and written communication skills.
• Customer and supplier focused – driven to provide consistently high levels of service.
• A desire/drive to improve upon the above skill sets or demonstrate a willingness to learn and develop within the role.

Key responsibilities as our RFQ Coordinator will include:

• Oversee the end-to-end process of RFQs, ensuring adherence to deadlines, requirements, and company guidelines.
• Target cost savings through better commercials through suppliers
• Supplier Selection - identify and evaluate potential suppliers or subcontractors, ensuring their capabilities align with project requirements.
• Undertake negotiations with suppliers, place direct orders and expedite those orders ensuring timely delivery to the customer.
• Work closely with rail colleagues to identify improvements to services and products.
• Resolve supplier invoice queries, liaising with Hayley HQ Accounts team and other Hayley colleagues as appropriate.
• Recording enquiries, orders, invoices, and other documentation.

What you’ll get in return

• Highly competitive salary + bonus scheme
• From 23 days annual leave (plus public/bank holidays) increased with length of service.
• Training provided through our own Hayley Academy.
• Company pension  
• Life Assurance cover (x2 salary).
• Invitation to healthcare schemes.
• Wellness programmes.
• Uniform and PPE provided. 
• Excellent opportunities and career prospects available.

The recruitment process

Adverts will close on Sunday 19th April 2026

The advert will be closed should a suitable person be identified during the advertising window, so please submit applications or notes of interest ASAP!

Our process;

• Shortlisting throughout the advertising window
• Teams interview with our Talent Acquisition Partner.
• Face to face interview in branch location

Candidates selected for final interview will be asked to prepare a for an interview lasting 1 hour focused on skills, knowledge, experience and motivations.

Finally...

We know sometimes you might feel that you don't meet the criteria or have a question you would like to ask - we're here to help so please ask us! You can contact us here; careers@hayley-group.co.uk

We aim to get back to everyone that applies and are super keen to speak to talented people for upcoming positions.

Please inform our careers team if you require any adjustments throughout the recruitment process.

Don’t miss out on this fantastic opportunity to join the team at Hayley Group – please click ‘apply’ now to become our RFQ Coordinator (Oldbury) we'd love to hear from you!